These Terms & Conditions for visitors and delegates are applicable for every person registered as a regular visitor and/or delegate and/or speaker to attend the Indian Gaming Convention 2023 (‘IGC 2023’) to be held at Taj Palace, New Delhi (“Venue”), India, on 05th December, 2023 (hereinafter referred to as “IGC 2023/Conference”). IGC 2023 is organized Internet and Mobile Association of India (IAMAI), (“Organizers”). The visitors/delegates/speaker (“You/Your”) have read and agree to these Terms and Conditions and accept to be bound by them.
When registering for IGC 2023, You agree to the following terms and conditions: Registration for the in-person/physical IGC 2023 the visitors/delegates/speakers agree to bear the ticket cost of IGC 2023.
Only fully completed registration forms will be accepted. The registration will only be confirmed upon receipt of payment in full, where applicable. If the full payment has not been received by the Organizers before the deadline as intimated the registration shall automatically stand cancelled at the discretion of the Organizers. If the maximum visitor/delegate capacity is reached, the Organizers reserve their right to refuse additional registrations.
Organizers reserve their right to change these Terms & Conditions and any other information contained on the said Conference’s website, the Platform, or any website specifically developed for the Conference or the Platform or the mobile application (the “Sites”) at any time. Organizers encourage the You to review the Terms and Conditions regularly for any changes. The continued use of the Sites will be subject to the then-current Terms and Conditions.
You acknowledge and agree that the date and Venue of the Conference is fixed, and you have no right to seek or require a postponement of the Conference nor reallocate the fee or Your booking to another conference or activity that may be organized by the Organizers at any time in the future. The Organizers reserve their right to alter the title, location, format, Venue and date of the Conference in its sole discretion. Your continuous use of our IGC 2023 website and Sites shall be deemed as your acceptance to the said changes.
By Registering for this Conference, you agree that the contact information provided by you can be used by Internet & Mobile Association of India (IAMAI).
You agree and consent that while registering for this Conference, the details shared by You, if any, can be used by the (Organizers) and its third-party partners to share updates about this Conference or any other conferences, conferences, services, product announcements, etc.
Passes issued for use at the Conference are valid for named registered visitor/delegate/speaker only and cannot be transferred. You may be asked for a photographic ID during the Conference. If you are unable to provide identification that matches your Pass you may be asked to leave the Conference. Right of admission to the Conference is specifically reserved by the Organizers and You will not have any right or authority to question or dispute this right exercised by the Organizers.
You hereby grant consent to use the data shared by You during registration with third parties (i.e., sponsors & exhibitors), when you enter a physical exhibition booth to allow them to engage with You so that they may follow up and use Your details for marketing purposes. You agree and acknowledge that the Organizers shall under no circumstances, whatsoever, be held liable for sharing any such information and/or for any unauthorized disclosure or misuse of any such information by a third party including but not limited to your personal information and non-identifiable information as mentioned herein. All visitors/delegates/attendees/speakers themselves will be fully liable for their actions and no liability and/or responsibility, whatsoever, will be attributed to the Organizers and/or its partners for the acts and/or actions of any attendee/delegates/speakers.
Foreign visitors/delegates/attendees/speakers registering for the Conference agree and acknowledge that it shall be their sole responsibility to take care of his/her visa / any other travel and stay requirements.
You must comply with the rules and regulations governing your attendance at the Venue. If you bring any personal property to the Venue, you do so at your own risk. Organizers and its partners are not responsible for any loss and/or damage to such property.
You shall not steal anything from the Conference Venue neither shall you damage anything at the Conference Venue. You shall be solely liable for such act and any damage to the Venue and shall fully indemnify the Organizers in that regard.
If You are using car parking facilities at the Venue, you do so entirely at your own risk. Organizers and its partners do not accept any responsibility for any loss and/or damage resulting from your use of such car parking facilities.
Organizers shall not be responsible for any food allergies, disabilities, any health issues etc., of visitors/delegates/attendees/speakers attending the Conference and You shall attend the Conference at your sole risk.
You shall:
Organizers reserve their right to change the content, agenda, speakers, timing, and Venue of the Conference, at any time and without any prior intimation to You.
All rights in all recordings, presentations, materials, and documentation - published or otherwise - made available as part of the Conference (“Content”) are owned by the Organizers. No (i) photography, filming, or recording; or (ii) republication, broadcast, or other dissemination of the Content is permitted.
Any Content is published online by the Organizers, the Organizers reserve their right to remove or suspend access to such Content at any time.
Organizers are not responsible for the content of any speaker’s/delegate’s presentation; such Content is the opinion of the speaker/delegate and not of the Organizers No liability, whatsoever, can be accrued to the Organizers for any such content.
Organizers are the sole and exclusive owners all the intellectual property rights in the recording of the Conference throughout the world and in perpetuity.
You agree and acknowledge that the Conference mobile application (“App”) will be used for networking purpose, and You agree that You have no objection to the same. In addition to the Privacy Policy attached hereto, You hereby agree that by using the App and submitting the information on the App, you expressly consent to the processing and use of your personal information according to the privacy policy on the App.
You shall not use the App and/or Sites and/or any social networking website in connection with or to post any content which is illegal, offensive, objectionable, obscene, defamatory, which infringes the rights of another person or which contains confidential information of another person, which promotes or depicts human trafficking, child abuse, animal abuse, or which encourages or promotes abuse of alcohol, drugs or other substances, graphic or gratuitous violence; and/or content that is needlessly shocking to the senses, gratuitously gross, or which depicts or promotes accidents, death, hate speech attacking or demeaning a group based on race, ethnic origin, religion, disability, gender, age, and the like.
By registering, You irrevocably agree to authorize and grant Organizers the right to:
Record You (picture and voice) on photographs, film, and/or video tape, for audio and visual production. Edit the Recording into a photo gallery/short-film/webinar (which may include other recordings and material).
Use Your name and likeness, voice, or other information concerning You and screen or place the recording online (including on social media).
You agree and acknowledge that you have consented to be part of the recordings which shall be the sole and exclusive property of the Organizers. You further agree that the Organizers shall under no circumstances, whatsoever, be held liable for any infringement or violation of personal and/or property rights, whatsoever, based on the use of such recording by the Organizers or its partners. It is acknowledged by You that at the time of registration, the Organizers provided the most recent information available, and You accepted that the Conference's content and/or delivery can change beyond the control of the Organizers.
You agree that the Organizers shall not be liable and/or responsible for any errors, omissions, or changes to the program or content of the Conference.
In case the Conference is rescheduled, changed, moved or cancelled due to the imposition of any Covid-19 Government regulation or restriction or any other Force Majeure Conference or for any reason whatsoever, the Organizers cannot be held responsible for any resulting costs you may incur for travel, and other related goods, services or compensation.
Organizers reserve their right to make changes as they deem necessary without penalty
To the extent permitted by law, Organizers’ aggregate liability to You, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims, or expenses of any kind howsoever arising, out of or in connection with any Conference booking (or requested Conference booking) made by you or otherwise about the Conference, shall be limited to the amount of the Conference registration fee. Organizers will not be liable under contract, tort, or for breach of statutory duty or otherwise concerning any matter arising directly or indirectly out of or related to any Conference booking (or requested Conference booking) made by a delegate/speaker or otherwise with the Conference, for any indirect, consequential, incidental or punitive loss, damage or liability or loss of profits, loss of business, loss of use, loss of data and loss of reputation.
You agree to indemnify, defend and hold harmless Organizers and members of the Organizers’ group, its affiliates, and their officers, directors, employees agents, and affiliates from all damages, liabilities, losses, claims, charges, injuries, fines, penalties, costs and expenses (and all legal costs including reasonable attorneys’ fees, court costs, expenses and settlements resulting from any action or claim) arising out of or in connection with, whether directly or indirectly, including but not limited to (i) any acts of omission/commission or due to negligence of Your violation of law, byelaw, rules-regulation, notification and or for any third party claims for any of Your actions ;(ii) any damage to the Venue and/or any property of the Venue; (iii) infringement of any third party intellectual property rights in the materials shared by You; and (iv) any breach of any of these terms and conditions by You.
You agree that the Organizers or any of its partners, agents, officers, employees shall not be responsible for any injury, damage, theft, losses or cost suffered at or as a result of the Conference or any part of it related to the Conference.
You agree to comply with all applicable laws concerning bribery, corruption, and related matters in connection with these Terms and Conditions and the Conference.
You shall not offer or accept any financial or other advantages as an inducement or reward for any act or forbearance in connection with business transacted with the Conference or to these Terms and Conditions.
Please be advised that the risk of exposure to Covid-19 exists in any conference or public space, including the Conference. Before registering for and attending the Conference, please ensure You have read the latest COVID-19 guidelines issued by the Government Of India. Do not attend the Conference if You
A) Not Fully Vaccinated; OR
B) Are showing COVID-19 symptoms such as but not limited to fever or a feeling of fever (chills, hotcold), cough, shortness of breath or difficulty breathing, unusual fatigue, sore throat or headache, loss or change in smell or taste.
You are unable to comply with the latest Covid-19 travel requirements issued by Government of India or by Government of Maharashtra.
Please do not enter the Conference if You cannot confirm all of the above. If at any point during Your time at the Conference You do not meet all of the above criteria, You will be required to isolate and asked to leave the Conference venue, at the Organizers’ sole discretion.
To protect the health and safety of all our Conference attendees, Organizers require proof of WHO approved Covid-19 vaccinations or a negative RT-PCR test (taken under the supervision of authorized health professionals, within 48 hours) to be eligible to attend. This will be coupled with mask wearing throughout the Conference.
Organizers shall not be liable for any hindrance, failure, or delay in performing any of Organizers’ obligations arising out of or in connection with these Terms & Conditions as a result of an conference or series of connected conferences beyond Organizers’ reasonable control (including, without limitation, acts of God, extreme weather conditions, power failure, floods, lightning, storm, fire, explosion, war, riot, civil commotion, military operations, acts or threats of terrorism, malicious damage, strike action, lock-outs or other industrial action (whether involving our workforce or the workforce of any other party), failure or shortage of power supplies, etc., or any technical, electrical, internet, or any such failure, the default of suppliers or sub-contractors, compliance with any law or governmental order, rule regulation or direction, accident, failure or breakdown of plant, machinery, systems or vehicles, or a pandemic, epidemic, civil emergency or other widespread illness) (“Force Majeure Conference”).
In the conference of a Force Majeure Conference, Organizers shall be entitled, without liability, at Organizers’ sole discretion to vary, perform, suspend performance of, postpone, cancel the Conference and/or the contract between us and/or terminate the contract between us subject to these Terms & Conditions on giving written notice to You.
The Privacy Policy, Privacy Policy on the App and the Cancellation Policy shall form an integral part of these Terms and Conditions.
These Terms and Conditions shall be governed by and interpreted by the laws of India and You hereby submit to the exclusive jurisdiction of the courts located in Mumbai, Maharashtra. No partnership, agency, joint venture, or employee/employer relationship is intended or created between us as a result of these Terms and Conditions.
These Terms and Conditions (together with any agreements or documents referred to herein or required to be entered into according to these Terms and Conditions) embody the entire agreement between us and supersede all previous agreements and arrangements. No warranty, statement, representation, undertaking, or provision which may have been made or given before the date hereof shall be binding on the parties unless the same shall have been expressly incorporated herein, save that this shall not affect the parties' rights in respect of any fraudulent misrepresentation.
You are not permitted to transfer, assign, re-sell or otherwise dispose of any of Your rights or obligations arising under these Terms and Conditions.
Data Protection and Privacy
By registering for the Conference, You are consenting, under all relevant data protection legislation and other applicable legislations in force, to Organizers communicating with you by telephone, e-mail and post and using Your personal or company information for the following purposes:
Organizers’ internal purposes which will include accounts processing and internal analysis of Delegates/speakers.
Publishing Your company names on the Conference website, in the official catalogue for the Conference, and/or in any other directory relating to the Conference or relevant industry, in each case whether in print, electronically, or in any other media.
Inviting you to other conferences organized by Organizers or its group.
Disclosure of information to contractors who provide services in respect of the Conference; and Disclosure or transfer to members of Organizers’ group worldwide to allow the group to further develop its business and services to delegates.
Please contact us at latika@iamai.in/ siddhartha@iamai.in if You do not wish for Your personal or company information to be used in any of the ways mentioned above. We will cease to use your Personal Information or Sensitive Personal Data or Information or company information only after receipt of your instructions requesting us not to do so in terms hereof.
Return, Refund, and Cancellation Policy
Cancellation of the Conference- If the Conference cannot be held or is postponed due to conferences beyond the control of Organizers (Force Majeure Conference) or due to conferences which are not attributable to wrongful intent or gross negligence of Organizers, Organizers will not be liable to You for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc., Under these circumstances, Organizers reserve their right to either retain the entire registration fee and to use it for a future conference/conference, or to refund the registration fees to You after deducting costs already incurred by Organizers and which could not be recovered from third parties.
No refunds will be given if a delegate/speaker to the Conference cancels their booking or fails to attend the Conference.
You acknowledge and agree that the terms and conditions and this Privacy Policy and the restrictions therein are fair and reasonable and are reasonably necessary to protect the interest of the Organizers and to protect the value of the business of the Organization and associated goodwill.
